What events demand from the till
An event is planned before the first guest arrives. The group enquires, names the occasion and number of people and often pays a deposit. In the evening a menu is served in courses, plus drinks by consumption. And in the end it is not each guest who pays, but the company that invited them.
Reservations and group enquiries
VidiReserve brings online reservations and the floor plan for reservations. From a party size that you set, guests are taken to the form for group enquiries. There they state the occasion, menu wishes and budget, and you have everything together before you confirm.
In the evening, the reservation is already there at the table in the till. You work with one account and one back office: no second system, no double upkeep.
Deposit deducted
If a guest paid a deposit with their reservation, the till deducts it when paying. The receipt shows the deposit, and in the X and Z reports deducted deposits appear on a line of their own. You take the rest as usual, cash, card or on account.
Taking payment on account
For business customers you take payment on account if you switch on this payment method in the back office. Who may take payment on account, you set through permissions. In the X and Z reports, “on account” appears as a line of its own, and the DATEV booking batch books each of these receipts as a separate open item.
You write the invoice to the company in the same back office that holds reservations and till. How you book invoices and till, you agree with your tax adviser.
Menu in courses, tickets per station
In the order pad, each item belongs to a course. This way you take a party’s menu in one go and fire the next course when the kitchen is ready. Tickets go per station to kitchen and bar, assigned by room, table or product group. Several devices take orders on one till, and each sees every table.
The right plan: VidiPOS Gastro
For event venues with table service, VidiPOS Gastro fits: all features, courses included, for €59 net plus VAT per till and month. Three devices are included; each additional one costs €19.90 net a month. On top come €199 net per till and year for cloud TSE, fiscal compliance & digital receipt.
You add reservations through VidiReserve, from €15.90 net a month. All prices are on the pricing page.